Project – Oneclick eArchiving project

The Oneclick project began in August 2021 with the goal of creating tools to enable the creation of submission (SIP), archival (AIP), and dissemination (DIP) information packages that conform with the E-ARK standards for digital archiving. In addition to developing new IP creation tools, the Oneclick project led to Archivematica (Piql) and YKSA Archive (DISEC) achieving successful E-ARK compliance, marking a pivotal achievement in the preservation journey.

Furthermore, the newly introduced Oneclick SIP creator tool underwent testing on two collections at the Estonian Academy of Arts (EKA). The results reaffirm the tools’ effectiveness and adaptability across varying datasets. A comprehensive data migration and preservation plan has been tailored specifically for EKA to ensure a holistic approach. This plan acts as a roadmap, guiding EKA towards sustainable data management practices that safeguard valuable information for the future.

The project revolved around achieving three key milestones:

More information on tabs below

SIP creation

A SIP refers to a structured collection of digital content and associated metadata that is submitted to an archival repository or system for long-term preservation. SIPs play a crucial role in the archival process, serving as the initial stage where digital materials are organized and prepared for preservation.

The main goal of this project was to automate the SIP creation process by designing, implementing, and testing an input-independent SIP creator solution. This means that creating conformant SIP packages is not reliant on archival know-how or tight integration with existing proprietary systems.

The project did not use an existing SIP creator tool because the few open-source solutions that exist, such as Roda-in, ESSArch, and the earkweb reference implementation, are designed for digital preservation professionals. These solutions require a detailed knowledge of how the packages are created, the nature of the workflow, and the expected format of the metadata. Furthermore, the user interface and vocabulary of these applications can be challenging for non-professional users. Finally, setting up such a system as on-premise installation requires technical skills which smaller organizations often do not have. Oneclick addresses these issues with a simple-to-use one-click solution for creating conformant SIPs.

Deploying OneClick

These instructions will create a dockerized demo version with PHP-front and Python-back

Download the source https://github.com/xamkfi/Digitalia-oneclick-full and read the linked installation instructions or check the tutorial video
Alter the configurations
Build and run the docker container
Access the frontend via browser

SIP creation benefits

No technical knowledge or metadata input is required from the end user
System independent
Simple, https://digitalia.xamk.fi/oneclickUploader/uploader-main.php

As a direct result of the Oneclick project

Users are no longer limited to existing (complex) SIP creator solutions,
Two more repositories are now E-ARK conformant,
Selected parts of the Estonian Academy of Arts material have been migrated into E-ARK SIPs (read more here),
Oneclick has been tested in the National Archives of Latvia,
Preliminary discussions with Dialog City project.

E-ARK conformity achievement

During the project two existing commercial digital repositories were transformed to be E-ARK conformant. These two systems were

Achieving E-ARK conformity for YKSA Archive

After the OneClick project Yksa archive is now able to:

Ingests SIPs,
Create and store AIPs and
Output DIP

Achieving E-ARK conformity for Archievematica (Piql)

Who can benefit: Any organization that wishes to build a digital repository that combines the advantages of:

Conformance with E-ARK specifications
The Archivematica digital preservation platform

After the OneClick project Archivematica can be used to

Transform E-ARK SIPs into Archivematica Transfer SIPs
Create E-ARK AIP containing Archivematica AIP
Output E-ARK DIPs

These were achvieved by:

Using custom Enduro-managed workflow
Using Archivematica and open source Enduro plus configuration and scripts
Alongside with Engineering and Science Lab project (ESL

Workflow ingests EARK SIP, validates using EARK validator, produces EARK AIP and checks conformance. EARK AIP contains Archivematica AIP as a ‘preservation object’ in representation.

Links:

https://github.com/penwern/enduro
https://github.com/penwern/sip_to_am_transfer
https://github.com/penwern/sip_to_eark_aip
https://github.com/penwern/eark_aip_to_dip

All packages from both updated repositories are fully compatible with the IP specifications and passes validations.

3. Tutorials

SIP Creation

1. Sip creator installation tutorial:

SIP creator installation tutorial

This video shows the details of how the downloadable (https://github.com/xamkfi/Digitalia-oneclick-full) version of the SIP creator is taken into use.

Currently has subtitles in

2. Tutorial about extracting content from target systems and creating a SIP package from the extracted content:

English
Estonian
Finnish
Norwegian
Spanish

This video is about how to use OneClick SIP Creator from the end user’s point of view.

Currently has subtitles in

English
Estonian
Finnish
Norwegian

The tool itself can be downloaded from: https://github.com/xamkfi/Digitalia-oneclick-full

and can be tested with this demo version: https://digitalia.xamk.fi/oneclickUploader/uploader-main.php

3. Tutorial about importing SIP into Archivematica:

This video is about the EARK Archivematica AIP and DIP Creator toolkit. It introduces Archivematica, explains who the toolkit might benefit from, what the tools consist of, and how a conformant workflow can be created. IOt currently has subtitles in:

The toolkit can be downloaded from: https://github.com/penwern

4. Yksa-related complete workflow tutorial from SIP to AIP to DIP

English
Estonian
Finnish
Norwegian
Spanish